---
title: "16 \u2014 Get Paid & Close the Loop (BRC)"
space: "Setup Guide"
url: "https://jmtradelink.com/setup/16-payment-brc"
updated: "2026-07-13"
---

The invoice is out, the goods are on the water — now the buyer has to actually pay you, and your bank has to certify that the money landed. That certification is the **BRC** (Bank Realisation Certificate): the document your bank issues once your export proceeds are received, and the record every export-benefit scheme ultimately checks before it lets you claim what you're owed. This section covers two short, ordinary steps: recording the buyer's payment, and finding + reconciling the BRC record against the eBRC number your bank gives you.

## Before you start

- The invoice you're getting paid against is submitted — done in [Raise the Export Invoice](/setup/15-sales-invoice). Submitting the invoice is also what creates the BRC record you'll reconcile in step 2, so there's nothing to set up here beyond that.
- Have the buyer's remittance details (amount received, date, any bank charges deducted) and the **eBRC number** your bank issued once the funds cleared.

What happens around payment and the BRC:

```mermaid
flowchart LR
    si["Export Invoice\n(submitted)"] -->|"on submit"| brc["BRC record\ncreated automatically\nStatus: Open"]
    si -->|"Create > Payment"| pe["Payment Entry\nagainst the invoice"]
    pe -->|"you add a row\nwith the eBRC No."| brc2["BRC Payment Details\nStatus: Completed"]
```

## Steps

### 1. Record the buyer's payment

Payment Entry is the standard place ERPNext records money received — nothing export-specific here.

1. Open the submitted invoice and click **Create > Payment**. This is the primary route — it opens a new Payment Entry with the **Party**/**Party Name** and the **Payment References** row (the invoice, with its outstanding amount) already filled in for you.
2. Confirm the basics: **Payment Type** is **Receive**, **Company**, and under **Payment From / To** the **Party** and **Party Name** are the buyer.

   ![Payment Entry: Payment Type Receive, Company Navchetan Agro Exports Pvt Ltd, Party and Party Name Societe Cotonou Trading SARL](/files/em-setupguide-16-payment-brc__payment-entry-party.png)

3. Scroll to **Amount** and enter the **Paid Amount** — what actually landed, in your company's currency.
4. In the **Payment References** table, the invoice row shows its **Outstanding** amount — allocate the payment against it (for a full payment, the outstanding drops to zero once you save).

   ![Payment Entry Amount and Reference sections: Paid Amount, and the Payment References table showing Sales Invoice EXP/2026/001 with Outstanding reduced to zero](/files/em-setupguide-16-payment-brc__payment-entry-amount-reference.png)

5. Save, then **Submit** the Payment Entry.

**How you know it worked:** the invoice's status pill flips to **Paid**.

![Sales Invoice header showing the Paid status pill next to the customer name](/files/em-setupguide-16-payment-brc__sales-invoice-paid-pill.png)

A **Paid** invoice only means the money is booked in your accounts — it doesn't yet tell your bank, or any export-benefit scheme, that the proceeds were realised in foreign exchange. That's what the BRC record is for.

### 2. Find and reconcile the BRC record for this invoice

Submitting the invoice in the previous section already created a **BRC Management** record for it, sitting at status **Open**. You don't create this yourself — go to it from the invoice's **Connections** tab, or open **BRC Management** in the sidebar and search by **Sales Invoice No**.

At the top it already carries the invoice's identity — nothing to fill in here:

![BRC Management top section: Sales Invoice No EXP/2026/001, Customer Societe Cotonou Trading SARL, Invoice Amount CFA 8,20,80,000.00](/files/em-setupguide-16-payment-brc__brc-invoice-details.png)

Below that, the **Shipping Bill Details** table is also pre-filled from the shipment — this is what ties the foreign-exchange realisation back to the specific export it paid for:

![Shipping Bill Details table on the BRC record: shipping bill number, date, and amount, with Total Shipping Bill Amount below](/files/em-setupguide-16-payment-brc__brc-shipping-bills.png)

Now reconcile the payment against your bank's eBRC number — this is the one step you actually do on this record.

1. Scroll to **Payment Details**. Click **Add Row**.
2. Set **Voucher Type** to **Payment Entry** and **Voucher No.** to the Payment Entry you submitted in step 1 — its **Amount** and **Amount INR** fill in for you.
3. Enter the **BRC No.** (the eBRC number from your bank), the **BRC Date**, the **BRC Amount** it certifies, and any **Bank Charges** the bank deducted.

   ![BRC payment row expanded: Voucher Type Payment Entry, Voucher No ACC-PAY-2026-00002, BRC No EBRC-2026-000451, BRC Date, BRC Amount, and Bank Charges](/files/em-setupguide-16-payment-brc__brc-payment-row-detail.png)

4. Save. The row collapses back into the **Payment Details** table alongside the running totals:

   ![Payment Details table on the BRC record: one row linking the Payment Entry to eBRC number EBRC-2026-000451, amount and BRC amount matching](/files/em-setupguide-16-payment-brc__brc-payment-details.png)

**How you know it worked:** once the BRC amounts you've recorded cover the full invoice amount, the record's **Status** field (not the pill in the header — see the note below) turns to **Completed**. You can see this in the **Report View** of the BRC Management list:

![Report view of BRC Management showing BRC-2026-00002 with Status column reading Completed](/files/em-setupguide-16-payment-brc__brc-report-view-completed-status.png)

If the buyer paid in instalments, add one payment row per instalment; the status reads **Partially BRC Generated** until the recorded BRC amounts add up to the full invoice amount.

> **Don't be thrown by the header pill.** The BRC record's own **Status** field (Open / Partially BRC Generated / Completed) is what actually tracks realisation — it's what you just watched turn to Completed. But the document header next to the record's name can still show a **Draft** pill:
>
> ![BRC Management header showing the Draft pill and a "Submit this document to confirm" banner, even though the record is reconciled](/files/em-setupguide-16-payment-brc__brc-draft-docstatus-pill.png)
>
> That pill reflects a separate thing — whether the *document itself* has been formally submitted — and is independent of the Status field. Go by the **Status** field (or the Report View column) to know whether the export is realised; only submit the BRC document itself if your process requires a locked, unamendable record.

## What "Completed" means

Once a BRC record reaches **Completed**, you've proven — in the eyes of your bank and of every export-benefit scheme downstream — that this shipment's foreign-exchange proceeds actually came home. That's the trigger the next section relies on: [Claim Your Export Benefits](/setup/17-benefits-claims) pulls in accrued Duty Drawback and RODTEP entries and settles them, and a realised BRC is exactly what a scheme audit will ask you to show.