11 — Order from the Winning Vendors

The deal is Won — the buyer's order is in. Now honour the other side of the bargain: place your orders with the vendors whose rates won the combination round. One click drafts a Purchase Order for every winning vendor, each one copied straight from that vendor's own quote — the rate you order at is the rate they promised, with a paper trail to prove it.

Before you start

Your costing's status is Won — the buyer's Sales Order is submitted, see Price It, Quote It, Win It. The Purchase Orders entry only appears on a Won costing.
A winning combination is selected on the costing — that happened back in Pull Rates & Pick the Cheapest Mix. The POs follow exactly those vendor picks.

One Purchase Order is drafted per winning vendor quote — never a mixed order:

flowchart LR
    combo["Selected winning combination\non the Won costing"] --> pick1["Ocean Freight pick\nMSC's quote"]
    combo --> pick2["Procurement pick\nrice mill's quote"]
    pick1 --> po1["Draft PO to MSC\nrate from their quote"]
    pick2 --> po2["Draft PO to the mill\nrate from their quote"]
    po1 --> audit["Each PO carries a link back\nto the vendor's Supplier Quotation"]
    po2 --> audit

Steps

1. Draft the Purchase Orders

Open your Won costing from Export Costing in the workspace sidebar.
Click Create > Purchase Orders at the top right.

How you know it worked: a green alert reads "Draft POs created: …" with the new order numbers, and you land on the Purchase Order list showing them — one draft per winning vendor, all in Draft status.

Purchase Order list after drafting: the two new draft orders at the top — the rice mill's at ₹ 80,25,140 and MSC's at $ 16,750, both dated today — above older draft orders from earlier deals

The list opens filtered to orders that came from vendor quotes, so orders you typed in by hand elsewhere stay out of the way. Older deals' orders still show — the freshest ones sit on top.

Two messages can stop you here, and both mean the same thing — the system refuses to guess a vendor:

"Select a winning combination first — POs follow the selected vendors." — no combination is selected on the costing; go back to Pull Rates & Pick the Cheapest Mix.
"These picks have no Supplier Quotation behind them, so no PO can be drafted: …" — the named cost heads were priced from a manual rate rather than a vendor's submitted quote, so there is no vendor to order from for them.

Careful: the button does not remember that it already drafted orders. Clicking Create > Purchase Orders a second time drafts a second set. If that happens, delete the extra drafts from the Purchase Order list.

2. Review each draft

Open each new order from the list and check it before committing:

Draft Purchase Order to MSC: company Navchetan Agro Exports, supplier MSC, and one Ocean Freight line of 10 at $ 1,675.00 totalling $ 16,750.00

What the draft already carries, without you typing anything:

Supplier — the winning vendor from the selected combination.
Rate and currency — copied from that vendor's quote: here 10 containers of ocean freight at the quoted $ 1,675; the rice mill's order reads 269.3 net MT at its quoted ₹ 29,800.
Quantity — taken from the matching charge line on your costing, in the same unit the vendor quoted (containers, net MT, bags…).
Required By — your costing's expected shipment date.
If a vendor quoted different rates per loading port, only the row for the winning port is ordered.

3. Check the paper trail

The claim "traceable to the winning quote" is on the order itself. In the Items table, click the pencil icon on the line to open its details, then expand the References section:

References section of the Purchase Order line, with the Supplier Quotation field filled with PUR-SQTN-2026-00114 — the vendor's winning quote

Supplier Quotation names the exact quote this order was built from. If a vendor ever disputes the price, the chain is three clicks long: costing → winning combination → this quote.

4. Submit when you are ready to commit

The orders are deliberately left as drafts — nothing has been promised to any vendor yet. When you are ready, open each order and click Submit. A submitted Purchase Order is your firm commitment to that vendor; until then you can edit quantities, add terms, or delete a draft without consequence.

Where this goes next

Buyer's order in, vendors' orders out — the deal is fully committed on both sides. Time to move the cargo: Run the Shipment.

Setup Guide